Executive Assistant, Insights, Planning, Analysis, and Technology (IPAT)

We are looking for a highly motivated Administrative Professional to join The Insights, Planning, Analytics, and Technology (IPAT) team within the WW Amazon Stores Finance Business. This role will provide high-level administrative and strategic support to two Directors. This is a critical position that requires strong organizational skills, excellent judgment, attention to detail, and the ability to manage complex schedules and prioritize competing demands.
The Executive Assistant acts as a gatekeeper and interface between the Directors and internal/external stakeholders, ensuring efficient and effective communication. This position requires a proactive, solutions-oriented mindset and the ability to anticipate the needs of the Directors. Attention to detail and strong organizational skills are essential to manage the complex calendars and priorities of the two Directors.
A successful candidate will have strong communication skills, a strong bias for action, and effective problem-solving skills. Additionally, to be successful in this role, the candidate will need to build and maintain effective working relationships, maintain a comprehensive awareness of the organization, and become the "go-to" person for support. The ideal candidate will thrive in a dynamic, fast-paced environment, adapt quickly to changing priorities, and have excellent communication skills to effectively liaise with technical teams and stakeholders.


Key job responsibilities
• Manage the executives' complex calendars, including scheduling meetings, travel arrangements, and other commitments
• Serve as the primary point of contact for the executives, fielding inquiries and requests from internal teams and external partners
• Prepare and proofread high-level communications, presentations, and other documents on behalf of the executives
• Provide administrative support to cross-functional teams working on GenAI and automation initiatives
• Conduct research, data analysis, and other administrative tasks to support the executives' work
• Track and help drive completion of key deliverables and follow up on outstanding items
• Provide project management support for special initiatives and cross-functional efforts led by the executives
• Anticipate the executives' needs and take initiative to address issues proactively
• Maintain strict confidentiality regarding sensitive information and decision-making processes
• Manage expense reconciliation and tracking
• Drive key team activities, meetings, and planning, including but not limited to All Team Meetings, offsites, morale events, annual planning, and performance reviews

About the team
The Insights, Planning, Analytics, and Technology (IPAT) team is a diverse organization of the best and brightest finance and tech professionals that reinforces the Day 1 Culture within Worldwide Amazon Stores Finance.
We reinvent processes with technical capabilities such as software, machine learning, and business intelligence to fight growing complexity and empower our business partners to achieve their objectives.
We lead effective and efficient financial planning and reporting processes.
We enable controllership at scale and drive alignment on accurate data and one source of truth.
We drive beneficial cross-functional initiatives, cost reducing activities, and science-based insights to make better business decisions.